Scope of the Role
The role involves supporting the Bank's Secretarial function by ensuring compliance with applicable laws, regulations, and internal policies, including the Companies Act, SEBI Regulations, RBI requirements, and other statutory obligations. The incumbent will assist in the conduct of Board, Committee, and shareholder meetings; preparation of agendas, minutes, resolutions, and other secretarial records; regulatory and statutory filings; annual report and AGM-related activities; shareholder services; and maintenance of statutory registers and records. The role also requires close coordination with internal stakeholders, regulators, auditors, legal advisors, the Registrar and Share Transfer Agent (RTA) to support corporate governance, compliance monitoring, investor relations, and implementation of secretarial best practices, while undertaking other assignments entrusted by the Secretarial Department from time to time.
Job Description
Key Responsibilities:
* Board & Committee Support: Prepare draft agendas, collate notes, and upload documents to paperless modules.
* Minute Taking: Draft accurate minutes, resolutions, and action-taken reports for leadership meetings.
* Regulatory Compliance: Handle filings and disclosures for authorities like SEBI, RBI, or local stock exchanges.
* Record Maintenance: Keep statutory registers, digital databases, and governance files updated.
* Stakeholder Coordination: Communicate with internal departments, directors, and external regulators.
Ideal Candidates
• Minimum 2 years’ post-qualification experience as a Company Secretary or as a member of the Secretarial Department of a listed company, bank, or NBFC • Qualified Company Secretary (ACS/FCS) and member of ICSI.